WorkHoist vs Procore: an honest comparison
If you run a contracting business with 10 to 250 people and you’re looking at Procore, this page is for you. It’s written by the team behind WorkHoist, so read it with that in mind — but every claim about Procore comes from Procore’s own filings and documentation, linked at the bottom, and there’s a section on where Procore is the better choice. Because for some of you, it is.
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The short answer
Choose Procore if you’re a large general contractor running complex commercial work, you need the deepest integration ecosystem in the industry, and you have someone whose job includes owning the platform.
Choose WorkHoist if you’re running a contracting business under roughly 250 people, you want to know what software costs before you talk to a salesperson, and you don’t want your bill going up because you had a good year.
Most of the rest of this page explains why that second sentence is the real difference.
How each one prices
Procore
Procore doesn’t publish prices. Their pricing page is a quote-request form. What they do publish is how the price is calculated. From Procore’s FY2025 annual report:
“We primarily sell our products on a subscription basis for a fixed fee with pricing generally based on the number and mix of products a customer subscribes to and the fixed aggregate dollar volume of construction work contracted to run on our platform annually, which we refer to as annual construction volume.”
Procore FY2025 Form 10-K (SEC)
So the price is set by two things: which products you buy, and how much construction work you contract to run through the platform in a year. Two consequences worth understanding before you sign.
Your price is tied to how much you build.
Grow your annual volume and you are into a different pricing conversation. The software didn’t change. Your revenue did.
Unused volume isn’t refunded.
Procore states plainly:
“We do not provide refunds for unused construction volume.”
Procore FY2025 Form 10-K (SEC)
If you commit to a volume and the year comes in light — a job cancels, a client delays — you’ve paid for volume you never ran.
One thing Procore does well here, and it’s worth saying: they don’t charge per user. Their filing says they “typically do not charge a per-seat or per-user fee,” and the stated reason is to encourage everyone on a job to actually use it. That is a genuinely good decision and if you see a comparison page claiming Procore charges per seat, it’s wrong.
In February 2026 Procore added bundled packages — Project Execution, Cost Management, Resource Management and Project Lifecycle Management — in Essentials, Base and Enterprise tiers, alongside the existing à la carte option. They don’t publish which tiers exist for which bundle.
WorkHoist
$399 a month up to 20 users. $999 a month for 20 to 75. Custom above that. Annual prepay saves 15%. No per-user fees.
Your annual construction volume isn’t part of the calculation. Build $2M this year and $20M next year and the price is the same.
The number is on our pricing page. You didn’t have to fill in a form to read it.
What implementation actually costs
Procore includes a baseline implementation with a subscription, and they’re clear about that. They also publish rates for named implementation packages and add-on services. These are Procore’s own published figures, not estimates:
| Procore service | Published fee |
|---|---|
| Project Lifecycle Management implementation (18 weeks) | $16,250 |
| ERP connector setup — Procore’s own word is “mandatory” | $3,500 |
| ERP test environment setup | $3,700 |
| Analytics launch services | $3,750 |
| QuickConnect integration launch (one source system) | $3,750 |
| Digital Coworker implementation | $3,000 |
| Consulting services | $1,375 per 5 hours |
| Custom forms, workflows and tools | $1,000 per 5 hours |
| Onsite training | $7,000 per day, including travel |
Nine other implementation packages are listed as “varies — reach out to your Procore point of contact.”
WorkHoist: onboarding is free for our first 25 customers, and after that it becomes a paid engagement. We’ll also move your live work in for you — up to 25 open jobs with their subs, POs and contacts — from spreadsheets or any system we can export from.
Side by side
| Feature | Procore | WorkHoist |
|---|---|---|
| Published price | No — quote only | Yes, on the pricing page |
| Priced on | Products selected × annual construction volume | Flat monthly fee by user band |
| Per-user fees | No | No |
| Price rises as you build more | Yes | No |
| Unused volume refunded | No | Not applicable |
| Contract term | Annual, multi-year, or pooled-volume over 2–3 years | Monthly or annual |
| Baseline implementation | Included | Free for the first 25 customers |
| ERP connector setup | $3,500, stated as mandatory | Included |
| Onsite training | $7,000 per day | Not offered — sessions are remote |
| Best fit | Large commercial GCs, complex multi-stakeholder projects | Contractors from roughly 10 to 250 staff |
Where Procore is the better choice
We’d rather tell you this than have you find out three months in.
Scale.
Procore reported $1.32 billion in revenue for 2025 across 17,850 customers, with 115 customers paying over $1 million a year. They are built for, and battle-tested at, a size WorkHoist is not.
Integrations.
Procore’s marketplace is the deepest in construction. If your business depends on a specific niche integration, check whether it exists before you look anywhere else.
Complex commercial work.
Large multi-prime projects with owners, architects and dozens of subcontractors all working in the same system — that is the problem Procore was built for, and it solves it well.
Owner-side needs.
If developers or owners need their own access with their own workflows, Procore has a mature answer.
If two or more of those describe you, talk to Procore. We mean that.
Where WorkHoist fits
What we don’t do yet.
We’re a smaller team and a younger product. Our integration list is shorter. We don’t have twenty years of enterprise deployments behind us. If you need either of those things, we’re not the right answer today.
Questions contractors ask
- Does Procore publish its prices?
- No. Procore’s pricing page is a quote-request form. They publish how pricing is calculated — products selected plus contracted annual construction volume — but no figures.
- Does Procore charge per user?
- Generally no. Their FY2025 annual report says they “typically do not charge a per-seat or per-user fee” and allow unlimited users. They note an exception for some owner customers who prefer per-user access.
- Why does Procore’s price go up when my business grows?
- Because their pricing is based on the dollar volume of construction work you contract to run through the platform each year. More volume means a different pricing tier. WorkHoist doesn’t price this way — the fee is the same regardless of volume.
- What happens to volume I don’t use with Procore?
- It isn’t refunded. Procore states they do not provide refunds for unused construction volume.
- How much does WorkHoist cost?
- WorkHoist costs $399 a month for up to 20 users, $999 a month for 20 to 75, and custom pricing above that. Annual prepay saves 15%. WorkHoist charges no per-user fees. See pricing.
- Can you move our data across?
- Yes. WorkHoist migrates up to 25 open jobs with their subcontractors, POs and contacts, from spreadsheets or any system we can export from — including Procore, provided you can export your data from it. What that export gives you is worth checking before you plan around it: Procore’s own documentation says most items come out as PDFs, which we go through in who owns your construction data.
- What happens to my data if I leave Procore?
- Procore provides two documented export tools, the Procore Extracts application and Data Extracts 2.0, and both export a project to files and folders. Procore’s own support documentation states three limits worth planning around before you pick a migration date: most items are downloaded as PDFs rather than structured data, Procore Extracts covers only projects set to Active, and a Data Extracts 2.0 extract is available for download for 30 days. A PDF of an RFI log is a record you can read. It is not a record you can import.
See it on one of your own jobs
Book 20 minutes and we’ll set it up with you on the call — so you spend your 14-day trial running jobs, not configuring software.