What Knowify plan do I need for RFIs and submittals?

Enterprise. Knowify’s comparison table lists RFIs and submittals as Enterprise-only, alongside equipment management, custom forms and document markup. Enterprise is quote-only, so there is no published price for them. In WorkHoist, RFIs and submittals are first-class records, and every feature is on every plan, from $199.

Does Knowify work with QuickBooks Desktop?

On the Enterprise tier. Knowify’s comparison table lists QuickBooks Desktop and Intuit Enterprise Suite as Enterprise-only; the published Core and Advanced tiers integrate with QuickBooks Online. WorkHoist works with QuickBooks Online only; QuickBooks Desktop is not supported.

How much does Knowify cost for more than 10 users?

Knowify does not publish a price above 10 users. Core is $149 a month for one user, or $99 a month billed yearly, and Advanced is $399 a month for ten, or $329 a month billed yearly; beyond that the tier is Enterprise and the price is a quote. WorkHoist publishes all four bands: $199 for 1–5 paid seats, $399 for 6–15, $499 for 16–40 and $799 for 41–75.

Is Knowify cheaper than WorkHoist?

At one user, yes, and from six to ten on yearly billing. Month to month, Knowify’s Core plan is $149 for a single user against our $199, and Advanced is $399 for up to ten, level with our $399 from the sixth seat. Billed yearly they are $99 and $329 a month, against our $169 and $339 billed annually. Between two and five seats WorkHoist is cheaper either way. Above 10 users Knowify stops publishing a price, so above that the two cannot be compared on public information at all.

Does Knowify include AIA billing?

Yes, on every tier including Core. Knowify’s comparison table shows AIA G702 and G703 billing across all three tiers, which is unusual in this market. WorkHoist renders G702/G703 as well, and every feature is on every plan, from $199.

How much does WorkHoist cost?

WorkHoist is priced by paid seat band: $199 a month for 1–5, $399 for 6–15, $499 for 16–40 and $799 for 41–75, with custom pricing above that. Annual billing saves 15%, there are no per-user fees, and every feature is on every plan. See pricing.

What happens to my data if I leave Knowify?

Knowify publishes no public help documentation — support is by phone, email and screen share, and their old documentation paths now redirect to their pricing page — so their Terms of Service is the only document that answers this. Section 10 states: “You own the User Content submitted to the Services.” Section 22 states that Knowify “may terminate these Terms of Service for convenience with no notice to you”, and that on termination “you shall immediately cease and desist from all use of this Site and the Services.” Section 22 contains no data-return clause, no export window and no retention period. What to establish with any vendor before you sign is set out in who owns your construction data.

WorkHoist vs Knowify: an honest comparison

If you’re a contractor weighing Knowify against WorkHoist, this page is written by the team behind WorkHoist — read it with that in mind. Every claim about Knowify comes from Knowify’s own pricing page, linked at the bottom. There’s a section on where Knowify is the better choice, and for a smaller team built around QuickBooks, it often will be.

Last updated 17 October 2026

The short answer

Choose Knowify if your accounting is the centre of your business. Knowify is built around QuickBooks — QuickBooks Online, Time, Payroll and Payments are all first-tier integrations — and the job management is arranged around that spine.

Choose WorkHoist if your operations are the centre of your business, and you want RFIs, submittals, punch items and an equipment register as standard records rather than something you unlock at the top tier.

That is the real choice here, and it is a better question than price. One product starts from the books and works outward; the other starts from the work.

Where the two products actually differ

Knowify and WorkHoist both run jobs, budgets and billing. What separates them is which system is the spine, and what you have to buy to get the commercial toolkit.

QuickBooks is the spine

Knowify’s accounting integration is not a connector bolted on the side — QuickBooks Online, QuickBooks Time, QuickBooks Payroll and QuickBooks Payments are all first-tier integrations, and Knowify’s own site carries a top-level QuickBooks nav item. WorkHoist sends invoices, payments, expenses, bills and bill payments to QuickBooks Online, one way, and has nothing for QuickBooks Time, Payroll or Payments. If your bookkeeper drives the business, that difference decides this comparison, and it decides it in Knowify’s favour.

The commercial toolkit is quote-gated

RFIs, submittals and equipment management are Enterprise-only at Knowify, and Enterprise is quote-only. A commercial subcontractor who needs RFIs and submittals cannot buy them from the pricing page at all; they need a sales call first. In WorkHoist those are standard: RFIs, submittals and punch items are first-class records with their own fields and status, on every plan. Equipment is a standalone register on every plan.

Published pricing stops at 10 users

Knowify publishes two prices — Core at $149 a month for one user, or $99 a month billed yearly, and Advanced at $399 a month for ten, or $329 a month billed yearly. Above ten users the tier is Enterprise and the price is a quote. WorkHoist publishes all four of its bands: $199 for 1–5 paid seats, $399 for 6–15, $499 for 16–40 and $799 for 41–75. Below ten people you can compare these two products on published numbers. Above ten, you can only compare one of them.

AI

Knowify’s Advanced tier includes an AI Connector. WorkHoist exposes the whole system over MCP on every plan, so an AI assistant can read your jobs and write to them in plain language: log an expense, create a lead, pull AR aging. WorkHoist also includes its own AI agent on every plan. These are two different shapes of the same idea — one built into the product, one opening the product to whatever assistant you already use — and which suits you depends on how you work rather than on which list is longer.

The honest summary: Knowify organises the work around the books. WorkHoist organises the books around the work. If you are a small shop whose accountant is the most important person in the building, that is an argument for Knowify, not against it.

How each one prices

Knowify publishes to 10 users; above that the price is a quote. WorkHoist publishes all four bands to 75. Both month to month. Verified 17 October 2026.

Knowify

Knowify publishes prices for its first two tiers, which is more than most of this market does. Both are capped by user count:

The tiers are not just user counts. Knowify’s Core plan has no job costing, no daily logs, no client portal, no project budgets, no subcontracts, no cost-plus or time-and-materials contracts, no AI Connector and no Zapier; it carries basic reporting and permissions. Advanced adds job costing, WIP reporting, daily logs, work orders, a client portal, project budgets, subcontracts, cost-plus and T&M contracts, custom workflows, branded documents and the AI Connector.

Enterprise is the only tier with RFIs and submittals, equipment management, custom forms, document markup, QuickBooks Desktop and Intuit Enterprise Suite. It is quote-only, so those features do not have a published price.

Some things sit on top of the plan. Service Pro is $199 a month, or $99 a month billed yearly; live equipment tracking starts at $35 per vehicle per month, or $25 billed yearly; and inventory and prevailing wage are priced separately.

One thing Knowify does that is genuinely unusual, and worth saying plainly: AIA G702 and G703 billing is on every tier, including Core at $149 a month, or $99 a month billed yearly. Most of this market treats progress billing as a reason to move you up a tier.

Knowify’s published pricing
Plan	Month to month	Billed yearly, per month	Users included
Core	$149	$99	1
Advanced	$399	$329	10
Enterprise	Quote only	Quote only	Unlimited

WorkHoist

$199 a month for 1–5 paid seats, $399 for 6–15, $499 for 16–40 and $799 for 41–75. Custom above that. Annual billing saves 15%. No per-user fees, and every feature is on every plan.

The number is on our pricing page.

Where Knowify is cheaper than WorkHoist

Knowify’s Core plan is $149 a month for one user, or $99 a month billed yearly, and Advanced is $399 a month for up to ten, or $329 a month billed yearly, against WorkHoist’s $199 for 1–5 seats and $399 for 6–15, or $169 and $339 billed annually. Month to month, Knowify is cheaper for a single user and level with us from 6–10 seats; billed yearly against our annual price, it is cheaper at both. Between two and five seats we are cheaper either way. Above ten, Knowify stops publishing a price — which isn’t a cheaper answer, it’s no answer.

Core, $149 a month for a single user, or $99 a month billed yearly: nothing WorkHoist sells competes with that price.
Advanced, $399 a month for up to 10 users, level with our $399 from the sixth seat; billed yearly it is $329 a month, below our $339 billed annually. It is the tier most small contractors would buy. Below six seats we are $199 and cheaper.
Above 10 users: Knowify stops publishing, so nobody can tell you what it costs.

That quote may well come in under WorkHoist — we have no way of knowing, and neither do you until you have had the call. If you are one person, or six to ten people paying yearly, and price is the deciding factor, Knowify is the cheaper product; from two to five people WorkHoist is. We would rather you read that here than work it out after a demo.

What implementation costs

Knowify does not publish implementation pricing on its pricing page, and Enterprise is quote-only, so the cost of getting started above ten users is part of that same conversation.

WorkHoist: onboarding is free for our first 25 customers, and after that it becomes a paid engagement. We’ll move your live work in for you — up to 25 open jobs with their subs, POs and contacts — from spreadsheets or any system we can export from.

Side by side

WorkHoist compared with Knowify
Feature	Knowify	WorkHoist
Published price	Yes, to 10 users	Yes, to 75 users
Priced on	Tier, capped by user count	Flat fee by user band
Entry price	$149/mo, 1 user ($99/mo billed yearly)	$199–$799/mo by seat band
Price above 10 users	Quote only	$499–$799/mo, 16–75 seats
Accounting integration	QuickBooks Online, Time, Payroll and Payments	QuickBooks Online only, one way: invoices, payments, expenses, bills and bill payments
RFIs and submittals	Enterprise tier only	First-class records, every plan
Equipment	Enterprise tier only; live tracking from $35/vehicle/mo ($25 billed yearly)	Standalone register, every plan
Job costing	Advanced tier and above	Included
Client portal	Advanced tier and above	Read-only, one project per client
AIA G702/G703 billing	Every tier, including Core	Included
Service work	Service Pro add-on, $199/mo ($99/mo billed yearly)	None
Prevailing wage	Priced separately	None
AI	AI Connector, Advanced tier and above	AI agent and MCP access on every plan
Features gated by plan	RFIs, submittals, equipment, job costing, client portal and more	No features on Growth: every feature is on every plan
Best fit	Contractors whose accounting is the spine, and specialist trades	Contractors running commercial-style controls, with crews of roughly 5 to 50

Where Knowify is the better choice

We’d rather tell you this than have you find out three months in.

QuickBooks depth.

Four Intuit integrations — QuickBooks Online, Time, Payroll and Payments — against WorkHoist’s one-way send to QuickBooks Online. If accounting is the centre of your business, this is the whole argument, and nothing further down this page outweighs it.

AIA billing on every tier.

Knowify puts G702 and G703 billing on its Core plan, $149 a month or $99 a month billed yearly. WorkHoist renders G702/G703 too, so this is not something we lack — but Knowify doesn’t make you climb tiers to reach it, and plenty of this market does.

Trade specialisation.

Electrical, HVAC, plumbing, painting, concrete, excavation. Knowify builds and markets for specific trades. WorkHoist is built for contractors generally, which is an advantage only if your trade isn’t on that list.

Service work.

Knowify’s Service Pro add-on covers dispatch, maintenance agreements and a service portal, for $199 a month, or $99 a month billed yearly. WorkHoist has no service-department product at all. If you run a service desk alongside project work, WorkHoist does not cover half your business.

Prevailing wage.

Knowify offers prevailing wage as a paid add-on. WorkHoist has nothing for prevailing wage. On public work that is not a nice-to-have, and its absence should rule WorkHoist out.

If two or more of those describe you, talk to Knowify. We mean that.

Where WorkHoist fits

WorkHoist dashboard showing pipeline, active projects and revenue — Everything in one place — pipeline, projects, financials, equipment. Not four tools with your data split across them.

WorkHoist financials view showing budget against actual cost — Budget against actual cost per job, without exporting anything to a spreadsheet first.

WorkHoist project view showing phases and progress — Where a job actually stands, without calling three people to find out.

What we don’t do yet.

WorkHoist is a smaller team and a younger product. WorkHoist’s only accounting connection is a one-way send to QuickBooks Online. WorkHoist has no service work product — no dispatch, no maintenance agreements, no service portal. WorkHoist has nothing for prevailing wage. WorkHoist doesn’t do takeoff. WorkHoist has no inventory tracking. WorkHoist’s integration list is shorter than Knowify’s. If any one of those is load-bearing for your business, WorkHoist is not the right answer today.

Questions contractors ask

What Knowify plan do I need for RFIs and submittals?: Enterprise. Knowify’s comparison table lists RFIs and submittals as Enterprise-only, alongside equipment management, custom forms and document markup. Enterprise is quote-only, so there is no published price for them. In WorkHoist, RFIs and submittals are first-class records, and every feature is on every plan, from $199.
Does Knowify work with QuickBooks Desktop?: On the Enterprise tier. Knowify’s comparison table lists QuickBooks Desktop and Intuit Enterprise Suite as Enterprise-only; the published Core and Advanced tiers integrate with QuickBooks Online. WorkHoist works with QuickBooks Online only; QuickBooks Desktop is not supported.
How much does Knowify cost for more than 10 users?: Knowify does not publish a price above 10 users. Core is $149 a month for one user, or $99 a month billed yearly, and Advanced is $399 a month for ten, or $329 a month billed yearly; beyond that the tier is Enterprise and the price is a quote. WorkHoist publishes all four bands: $199 for 1–5 paid seats, $399 for 6–15, $499 for 16–40 and $799 for 41–75.
Is Knowify cheaper than WorkHoist?: At one user, yes, and from six to ten on yearly billing. Month to month, Knowify’s Core plan is $149 for a single user against our $199, and Advanced is $399 for up to ten, level with our $399 from the sixth seat. Billed yearly they are $99 and $329 a month, against our $169 and $339 billed annually. Between two and five seats WorkHoist is cheaper either way. Above 10 users Knowify stops publishing a price, so above that the two cannot be compared on public information at all.
Does Knowify include AIA billing?: Yes, on every tier including Core. Knowify’s comparison table shows AIA G702 and G703 billing across all three tiers, which is unusual in this market. WorkHoist renders G702/G703 as well, and every feature is on every plan, from $199.
How much does WorkHoist cost?: WorkHoist is priced by paid seat band: $199 a month for 1–5, $399 for 6–15, $499 for 16–40 and $799 for 41–75, with custom pricing above that. Annual billing saves 15%, there are no per-user fees, and every feature is on every plan. See pricing.
Can you move our data across from Knowify?: Yes. WorkHoist migrates up to 25 open jobs with their subcontractors, POs and contacts, from spreadsheets or any system we can export from — including Knowify, provided you can export your data from it.
What happens to my data if I leave Knowify?: Knowify publishes no public help documentation — support is by phone, email and screen share, and their old documentation paths now redirect to their pricing page — so their Terms of Service is the only document that answers this. Section 10 states: “You own the User Content submitted to the Services.” Section 22 states that Knowify “may terminate these Terms of Service for convenience with no notice to you”, and that on termination “you shall immediately cease and desist from all use of this Site and the Services.” Section 22 contains no data-return clause, no export window and no retention period. What to establish with any vendor before you sign is set out in who owns your construction data.

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